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We understand that you will be aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes Spear Legals policies and practices regarding its collection and use of your personal data and your privacy rights.

We also recognise that information privacy is an ongoing responsibility, and therefore we will from time to time update this Privacy Notice in compliance with and when there are any changes to the EU General Data Protection Regulations (GDPR), Data Protection Act 2018, or any new Legislation, Guidance & further regulations or as and when we undertake new personal data practices or adopt or new privacy policies.

Data Protection Officer

Spear Legal is based in Stockport, Lancashire UK, we operate across the UK and our data processing is undertaken in the EU. Spear Legal has appointed an internal data protection officer for you to contact if you have any questions or concerns about Spear Legal’s personal data policies or practices. Our data protection officer’s name and contact details are as follows:

Name:              Jessica Reynolds

Address:           Profolk, Bank Chambers, Stockport, SK1 1AR

Email:              dpo@spearltd.co.uk

How we collect and use (process) your personal information

Spear Legal collects personal information about its site users, potential customers and clients. With a few exceptions, this information is limited to the kinds of information that can be found on a business card: first name, last name, job title, employer name, work address, work email, and work phone number.

We use this information to provide site users and customers with our services, including privacy and data protection content, advice and training. We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of our services, such as IT processing by our partners hosting our site.

Use of the Spear Legal website

The Spear Legal website collects certain information automatically and stores it in log files (cookie files). The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of our website, including a history of the pages you view. We use this information to help us design our site to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyse trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences.

Spear Legal has a legitimate interest in understanding how members, customers and potential customers use its website. This assists us with providing more relevant products and services and with providing appropriate staffing to meet customer needs.

When and how we share information with others

The personal information Spear Legal collects from you is stored in one or more databases hosted by third parties located in the UK and EU. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval. On occasion, we may engage third parties to send information to you, including items like leaflets or other relevant materials.

Transferring personal data from the EU to the US

Spear Legal has its headquarters in the UK. The Information we collect from you will be processed in the UK and EU, you acknowledge and consent to the processing of your data by Spear Legal.

We do not usually send any data for processing to the United States. The USA has not sought nor received a finding of “adequacy” from the European Union under Article 41 of the GDPR. Regardless the rules governing data transfers are due to change when the UK leaves the EU after completion of the UK Exit transitional period at the end of 2020, we will then amend our policy and procedures in line with the new rules at that time.  

If in the event any personal data is collected and/or transferred to the U.S. it is with your consent and only to perform a contract with you; or to fulfil a compelling legitimate interest of Spear Legal in a manner that does not outweigh your rights and freedoms.

Spear Legal always endeavours to apply appropriate and suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with Spear Legal and the practices described in this Privacy Statement. Spear Legal also enters into data processing agreements and uses EU model clauses with its vendors whenever feasible and appropriate.

Data subject rights.

This Privacy Notice is intended to provide you with information about what personal data Spear Legal collects about you and how it is used. If you have any questions, please contact us at info@spearltd.co.uk

If you wish to have access to the personal data that Spear Legal may have about you, please contact us at info@spearltd.co.uk

Security of your information

To help protect the privacy of data and personally identifiable information you transmit through use of this Site, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal data to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees’ privacy responsibilities.

Data storage and retention

Your personal data is stored by Spear Legal on its local servers, and on the servers of the cloud-based database management services Spear Legal engages, located in the EU. Spear Legal retains data for the duration of the customer’s business relationship with Spear Legal and for a period of time thereafter in line with our statutory requirements.

For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact our data protection officer at dpo@spearltd.co.uk

Further Questions or Requests

Please contact our data protection officer:

Name              Jessica Reynolds

Address           Profolk, Bank Chambers, Stockport, SK1 1AR

Email               dpo@spearltd.co.uk